Iowa State University IT

Microsoft Campus Agreement

Iowa Board of Regents Microsoft Campus Agreement (MCA)
Iowa State University
Effective September 1, 2010-August 31, 2011

Last Updated: August 2009

Introduction

Iowa State University is a participant in the Iowa Board of Regents Microsoft Campus Agreement version 3.4. Under this agreement, software covered by the contract allows the following list of software to be installed on any computer owned or leased by Iowa State University and that is used exclusively by its faculty and staff or on computers that remain in its open access computer labs:

** The license covers "upgrades." You can only apply to computers that have an existing Microsoft Windows or Macintosh OS installed.

*** Includes all the client access licenses (CALs) for Windows Server, Exchange Server, SharePoint Portal Server, and Systems Management Server.

Important Notes

Microsoft server software is not covered under the MCA. However, departments may purchase server software under an optional agreement in the Microsoft Select program through Tech CYte, University Book Store.

Students are not included in the Microsoft Campus Agreement (except for students within the College of Design and College of Business).

Important Documentation

Please refer to the following documents information regarding: terms and conditions of the agreement; unit Contacts of Record and their responsibilities; acquisition, duplication, and distribution of media/images; forms, etc.

  1. Overview of Agreement with Iowa State University ( PDF )
  2. Contact of Record
    1. Form (PDF)
      * This form must be signed and on file in ITS Customer Services before MCA Media can be distributed.
    2. COR List
  3. Software
    1. Media/Image Availability, Cost, and Access ( PDF )
    2. Software Acquisition Signature Form ( DOC | PDF )
  4. Replication of Media ( PDF )
  5. Records You Must Keep ( URL )
  6. Use Rights Overview ( URL )
  7. Frequently Asked Questions ( URL )

Department/College MCA Student Options

College of Business, College of Design, and College of Engineering chose to engage the MCA Student Option. The student subscription expires on August 31, 2010, and may be renewed.

Under this agreement, software covered by the contract allows the following list of software to be installed on any computer owned or leased by an Iowa State University student whose major is within the College of Business, College of Design and College of Engineering:

** The license covers "upgrades". You can only apply to computers that have an existing Microsoft Windows or Macintosh OS installed.

Students who graduate with a major in the College of Design or the College of Business while the MCA Student Option is in effect at the College become owners of their software licenses. Students who leave the College either through a change of major to another ISU College or by leaving Iowa State University do not own the software licenses and must purchase licenses via the Microsoft Student Select program in order to maintain ownership.

Students within the College of Business, the College of Design or the College of Engineering wishing to know more regarding the MCA Student Option may visit with Tech CYte associate or visit the following website:

http://www.microsoft.com/education/collegestudents.mspx

Questions and Feedback

Questions and feedback regarding the Microsoft Campus Agreement at Iowa State University may be addressed via email to mca@iastate.edu.